Priority IAC, Inc.
ADMINISTRATIVE COORDINATOR JOB DESCRIPTION
REPORTS TO: Vice President/Finance Director DATE:
POSITION TYPE: Hourly APPROVED BY:
ESSENTIAL DUTIES AND RESPONIBILITIES:
1. Act as point of contact among customers and other external partners
2. Serve as reception for answering telephone calls, greeting office visitors, taking messages, and directing or
connecting to proper individual.
3. Taking walk-in orders and payments; at times, gathering products for walk-ins
4. Assist Finance Director with invoicing procedures
5. Assemble reports for Representatives: Aging, Customer Contact Lists, Checkbook updates
6. Process online orders, customer call-in orders, and Representative customer’s orders. Prepare packing slips
for the warehouse.
7. Maintain and update customer databases utilizing QuickBooks/Sage.
8. Help organize meetings in person or virtually using Team’s platform.
9. Attend meetings to record discussions and track resulting action items
10. Assemble mail, correspondence, and invoices for mailing, including marketing stuffers
11. Make travel and accommodation arrangements
12. Label product containers and packaging as needed.
13. Handle weekly office cleaning of waste bins and recyclables
14. Maintain office supplies
15. Assist with manufacturing data entry
16. Quality: Ensure adherence to health and safety guidelines; report and observe deviations from product
standards
17. Other related jobs and duties as assigned
The above statements reflect the general details necessary to describe the principal functions of the occupation described and shall not be construed as a
detailed description of all the work requirements that may be inherent in the occupation.
EDUCATION AND/OR EXPERIENCE
No experience necessary, but office experience preferred
Requires a minimum of high school diploma, GED, or equivalent
MS Office knowledge
QUALIFICATIONS & SKILLS
Administrative Coordinator has excellent written and verbal communication skills, works well under pressure, and is
adept at organizing the office. Observes discretion and confidentiality.
PHYSICAL DEMANDS
This position works in a normal office environment with occasional exposure to the manufacturing facility.
WORK ENVIRONMENT
Works in a normal office environment.
EMPLOYEE ACKNOWLEDGEMENT: __________________________________ DATE: ___________________________________
EEO/ITAR STATEMENT
Priority IAC is committed to providing Equal Opportunity in Employment, to all applicants and employees regardless of,
race, color, religion, gender, age, national origin, military status, veteran status, handicap, physical or mental disability,
sexual orientation, gender identity, genetic information or any other characteristic protected by law.
U.S. Citizenship is a requirement for all jobs at Priority IAC.