Buildings and Grounds Division Manager -City of Manitowoc

City of Manitowoc
Job Description
Position Title:                Buildings and Grounds Division Manager
Division:                        Department of Public Infrastructure          
Status:                            Full Time Exempt                   
Normal Workweek:       Monday – Friday; subject to call-in           
Reports to:                     Director of Public Infrastructure
Directly Supervises:     Building Custodians, Maintenance Engineers, City Electrician, Lift Bridge Operators, Fleet Mechanics, Transit Mechanics and Seasonal Employees
The Buildings and Grounds Division Manager is a multi-faceted position that oversees several diverse operations of the City.  The position plans, budgets, organizes, and directs these functions to maximize efficiencies.   The position ensures continued safe and cost-effective physical plant and grounds maintenance of City owned buildings and lift bridge operations.  Ensures proper vehicle or equipment is purchased for the Department, and schedules the repair and maintenance of all equipment and vehicles.  Oversees the computer, logical controllers and general operation of the 2 lift bridges.  Coordinates and plans maintenance of all buildings and facilities.  Directs the repair and maintenance of all equipment and vehicles in the City of Manitowoc.  Ensures the appropriate vehicle or equipment is purchased for all Departments, and a comprehensive maintenance program ensuring maximum useful life for all capital assets for the computer maintenance program used to administer fleet operations.
  • Exercises immediate supervision over Maintenance, Custodial, Mechanics, Clerical and seasonal staff
  • Prepares annual budgets for City Hall, Police Department, Rahr-West Art Museum, Senior Center, Aquatic Center, and Citizens Park Recreation Center
  • Directs building maintenance, repair and custodial care of City owned buildings such as City Hall, Police Department, Fire Stations, Rahr-West Art Museum, Parks Buildings, Senior Center, Aquatic Center, and Citizens Park Recreation Center
  • Prepares five-year Capital Improvement plans and budget carry-overs for the above budgets
  • Establishes Preventative Maintenance Programs
  • Responds to Building related emergencies and effectively remedies the situations
  • Issues verbal and written warnings
  • Plans, coordinates, and evaluates department operations
  • Participates in interview and screening process during hiring and promotion
  • Responsible for training newly hired staff
  • Formulates rental rates for motor pool equipment.    
  • Approves schedule changes and directs call-ins when needed
  • Appraises and evaluates the performance of employees and programs and submits recommendations
  • Conducts frequent safety inspections of buildings and grounds for hazardous conditions
  • Determines possible energy savings for buildings and implements programs to save energy
  • Represents the department at various governmental, public and private meetings such as city council meetings
  • Purchases and submits reimbursements for capital equipment in accordance with State and Federal Law
  • Vehicle accident investigator and record keeper
  • Observes mechanical devices in operation and determines remedies
  • Performs as Building Consultant to the City on new construction, remodeling and code related items
  • Responsible for establishing and maintaining safe working conditions and practices in compliance with all applicable safety laws and regulations, and for providing the required safety training and testing for employees in conjunction with those laws and regulations
  • Oversees services and maintains City lift bridges
  • Oversees the cleaning and maintenance of all assigned facilities and buildings as required.
  • Responsible for the operation and maintenance of the city’s emergency sirens.
  • Responsible to ensure an operational city fleet is maintained
  • Oversees scheduled and non-scheduled vehicle maintenance
  • Prepares recommendations and reports on types of new equipment or replacement equipment and costs involved, then purchases equipment needed or coordinates purchase
  • Develops and maintains a maintenance program for all City owned vehicles and equipment
  • Supervises the repair, service and maintenance of all City vehicles and equipment
  • Maintains records and reports involving preventative maintenance, repairs, parts inventories and operational costs
  • Prepares recommendations and reports on types of equipment and auxiliary equipment needed or replacement and costs involved and purchases all approved equipment needed.
  • Writes and / or reviews equipment specifications for all City vehicles
  • Maintains North and South City owned re-fueling sites and keeps current with State regulations and permits
  • General office duties ~ filing, answers telephone, etc.
  • Reviews time clock records and approves vacation time and usage
  • Enforces general city policies
  • Disburses funds from the proper budgets using payment voucher system
  • Performs other duties as assigned.
Education:                         An Associate’s Degree in a Fleet Management or Building Maintenance field preferred. Consideration will be given to candidates possessing a combination of formal training, specific courses, or education along with considerable experience that provides the required knowledge, skills and abilities for the position as determined by management.
Experience:                                                                                                                                                                                                                                                                                   3 - 5 years as a Facilities Manager
Certifications/Licenses:  Must possess a valid Wisconsin Driver’s license
       Must possess valid Wisconsin Commercial Building Inspector, Uniform Dwelling Construction, Plumbing, Electrical, and HVAC Inspector Credentials preferred;
Certified Pool Operator preferred
Certified Boiler Operator preferred
Comprehensive knowledge of the approved methods and materials used in building construction and allied mechanical, electrical, HVAC, and structural work; must understand and apply ADA guidelines to City Facilities; must be dependable and thorough in the execution of duties; must be well organized to carry out multiple duties simultaneously during complex situations; executive capacity for decision making and implementation of policy; knowledge of vehicle mechanics and repair methods; knowledge of automotive parts and equipment; bridge and building maintenance.  Awareness of occupational hazards and necessary safety precautions; ability to plan and supervise the work of automotive mechanics and other garage employees; computer knowledge and ability to apply it to fleet operations; knowledge of gas and fuel tank regulations.  This position must also possess experience in the use of computer operating systems and programs such as Windows and Microsoft Word and Excel or similar software; ability to apply concepts such as fractions, percentages, area, circumference, volume, power, amperage, voltage, resistance, and pneumatic pressure ratios to practical situations; ability to apply concepts of basic algebra and geometry; ability to interpret graphs and formulas; must possess excellent interpersonal and public relations skills; ability to communicate information in a concise and understandable manner, both verbally and written;  able to read and assimilate technical information from manuals, reports, and correspondence, as well as the Wisconsin State Statutes, Administrative Code, and Federal Register; ability to prepare and present information to groups, legislative committees, and the media.
BACKGROUND CHECKS - Condition of Employment
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Manual Dexterity:        Work requires standing, sitting, walking, stooping, climbing, reaching, and grasping.
Physical Effort:             The employee must regularly lift and/or move up to 25 pounds, frequently lift and/or move up to 50 pounds, and occasionally lift and/or move up to 100 pounds.
Working Conditions:   While performing the duties of this job, the employee is occasionally exposed to outside weather conditions.  The employee is frequently exposed to moving mechanical parts and risk of electrical shock.  The employee is occasionally exposed to high, precarious places; fumes or airborne particles; toxic or caustic chemicals; and extreme temperatures.  The noise level in the work environment is usually moderate.  Applicant must be available for work Saturdays, Sundays, holidays and evenings as required.
This position description has been prepared to define the general duties of the position, provide examples of work and to detail the required knowledge, skills and abilities as well as the acceptable experience and training for the position.  The description is not intended to limit or modify the right of any supervisor to assign, direct, and control the duties of employees under supervision.  The City of Manitowoc retains and reserves any and all rights to change, modify, amend, add to or delete from any portion of this description in its sole judgment.
This job description is not a contract for employment.
The City of Manitowoc is an equal opportunity employer, in compliance with the Americans with Disabilities Act.  The City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Contact Information